Standard Operating Procedure (SOP) for Raw Material Procurement

Standard Operating Procedure (SOP) for Raw Material Procurement in a garment factory:

1.Objectives:

•To ensure that the right quality and quantity of raw materials are procured for production.

•To standardize the procurement process and minimize the risk of procuring substandard materials.

Introduction to SOP for Raw matarial Procurement in the Bangladesh Garment Industry

2.Responsibilities:

•The purchasing department is responsible for the procurement of raw materials.

•The quality control department is responsible for checking the quality of the raw materials received.

3.Procedure:

3.1. Requisition and Approval:

•The production department raises a requisition for the required raw materials.

•The requisition is approved by the concerned department head.

3.2. Selection of Suppliers:

•The purchasing department selects the suppliers based on their past performance, quality of the materials supplied, and competitive pricing.

3.3. Placing the Order:

•The purchasing department places the order with the selected supplier.

•The order should include details such as the required quality, quantity, delivery date, and payment terms.

3.4. Follow-up and Confirmation:

•The purchasing department follows up with the supplier to confirm the delivery date.

•A delivery schedule is prepared and shared with the production department.

3.5. Receiving Raw Materials:

•The raw materials are received at the factory.

•The quality control department checks the quality and quantity of the materials received.

•Any discrepancies in the materials received should be reported to the purchasing department for resolution.

3.6. Payment:

•The payment for the raw materials is made as per the agreed payment terms.

Best Practices for Procurement in the Bangladesh Garment Industry

4.Documentation:

•The purchase order, delivery schedule, inspection report, and payment vouchers should be properly documented.

Step-by-Step Guide to Procurement in Bangladesh Garments

5.Review:

•The SOP for raw material procurement should be reviewed periodically to ensure its effectiveness and make any necessary changes.